ABOUT ORANGE HRM

OrangeHRM aims to be the world’s leading open source HRM solution for small and medium sized enterprises by providing a flexible and easy to use HRM system affordable for any company worldwide.

The project was started during fall 2005 and the first beta release was made in January 2006. Today OrangeHRM has users worldwide enjoying a free, stable and highly usable HRM solution. The system is backed by professional support and services as well as a fast growing, receptive and knowledgeable worldwide open source community. By building and leveraging this community of users, developers and partners, the usability, scope and international adoption of OrangeHRM is continuously being improved.

PRODUCT FEATURES

OrangeHRM is an Open Source HRM information system that will provide a vast range of features to manage the crucial organization asset - people. It provides a perfect platform for re-engineering and aligning your HR processes along with the organizational goals.

The part of the system where the HR Manager or other appointed personnel perform all system administration tasks. This include defining company structure, pay grades and other information that serves as the backbone for the rest of the system. Security issues are taken care of through this module as well by defining user rights.

Features:

• Define Company Info (General Information, Company Structure, Locations)
• Define Job information (Job titles, Pay Grades, Employment Statuses, EEO Job Categories)
• Define Qualification Information (Education, Licenses)
• Define Skills (Skills, Languages)
• Define Memberships and Membership types
• Define Nationalities & Races
• Define Users
• Configure and subscribe for E-mail Notifications

Personal Information Manager Module (PIM)

This core module maintains all relevant employee related information, including different types of personal information, detailed qualifications and work experience, job related information etc. Picture of employee is included as well. Information captured in this module is utilized by all other modules, thus eliminating data redundancy.

Features :

• Personal information (Date of birth, SSN, nationality, ethnic race etc.)
• Color picture
• Contact details
• Emergency Contact(s)
• Dependents
• Immigration details (Passport & Visa info)
• Job information
• Payment details (Pay Grade & Salary)
• Employee reporting structure (Assign Supervisor)
• Work Experience
• Education details
• Skills
• Assign Languages
• Assign Licenses
• Assign Memberships
• Attachments
• Define employee id (which was previously auto generated)
• Display more employee details in the employee list
• Search with more fields

Employee Self Service Module (ESS)

Employee self service is a powerful tool providing employees of the company with the ability to view relevant information such as personal information, updating personal information with web - enabled PC without having to hassle the HR staff.

The functionality of this module spans through the entire system, making information available anywhere, anytime. Of course all information is subject to company defined security policy, where everyone can only view the information he/she is authorized to. Time and cost saving effects from this solution are tremendous.

Reports Module

This feature produces customized reports according to your needs. Any number of reports can be defined by selecting from a range of search criteria and report fields. Report definitions can be saved to avoid repeating this task. Once the report definition is saved, the report can be generated by providing the required criteria data

Leave Module

A comprehensive leave management module, with extensive possibilities of defining leave types and more. It caters for all application and approval processes and is able to display information on leave entitlement, balance, history etc. Thanks to the web-enabled and self-service concepts, it significantly streamlines all leave related procedures, eliminates paperwork and saves costs.

Features:

• Define Leave Types
• View Leave Summary of all employees in one screen
• Define Days-off (weekends and specific holidays)
• Apply for and assign continuous leave
• Receive auto notification e-mails after performing leave related operations

Time and Attendance Module (Time)

The module automates time tracking related processes. The offered functionality enhances the organization's performance by eliminating paperwork and manual processes associated with time and attendance needs. The sophisticated module helps to efficiently organize labor data, improve the workforce management and minimize errors in enforcement of company's attendance policies.

Features:

• Define organization’s customers and projects
• Create timesheets
• Administration and management of your own and your subordinates’ timesheets

Benefit Module

This module illustrates on the company’s Health Saving Plan policies. This allows the administrator of the system to define the suitable health savings plan policy for the organization, ESS users to make requests on health savings, administrator to approve or reject the requests and the systematic monitoring of the user accounts on health savings.

Features:

• Define HSP
• Employee HSP Summary
• HSP Payments Due
• HSP Expenditure
• HSP Request

Recruitment Module

1. Listing out the Job Vacancies - This is where the HR administrator creates the job vacancies available in the organization. He has the option to include all the necessary information, including the job title, the job description and pay grade and employment status.
2. Adding Pay Grade - When listing the available vacancies the HR administrator has the option to add additional pay grades to the system to be compatible with the job listing.
3. Adding Employment Status - Generally the system itself has defined certain employment status at its inception. But if the company needs the HR administrator has the right to add company specified Employment Status to the system when listing out the job vacancies.
4. Selecting Hiring Managers for the job vacancies - It's compulsory for the HR administrator to select the hiring managers for each job vacancy listed out. This will let the hiring manager receive a notification when someone applies for the particular job that he/she has been appointed as the hiring manager.
5. Candidates Start Applying for the Job Vacancies - The wonder of the OrangeHRM recruitment module is that the candidates can never trace out that they are using the OrangeHRM system, but rather they feel that it's the particular company recruitment system that they are directed to. The only thing involved in the application process is to select the job and fill up a form containing all the necessary details that are required. The process is very simple and user friendly.
6. Candidates Start Applying for the Job Vacancies - The HR administrator can get the full list of applicants for each job and he can schedule interviews for the right people with the respective hiring managers and other executive members. Every action will be notified to the respective candidate via email.